How to Write a Personal Statement for a Job Application Form

How to Write a Personal Statement for a Job Application Form


This article will quickly explain how to complete the Personal Statement section in a job application form, for more tips on completing job application forms click the link.

Many companies now use their own PDF down-loadable job application form on their website; this gives you the choice between printing off the job application form, completing the form by hand or saving the PDF to your desk top and typing up the application form and most employers prefer typed job application forms.

What to add to the personal statement?


Throughout the job application form, you will be able to add your contact details, past employment history and your qualifications, so they do not need to be added (and repeated) on the personal statement.


Most job specifications that accompany the job application form tell you in detail, what requirements the employer is looking to be evidanced on the job application form and the importance the employer places on each criteria.


Example Job Specification:


Factor Essential Desirable Measured
  • Experience of leading a team
  • Understanding every child matters regulations
  • Experience of writing management reports
Application Form/Interview
  • NVQ level 3 or equivalent  in Child Care
  • NVQ Level 4 or equivalent in Management
Application Form


As you can see some job requirements are essential and MUST BE EVIIDENCED in your personal statement while other job requirements are desirable, if you possess them add them to the application form.

With most job specifications the employer will tell you when they will assess each criteria; Interview/Application Form




The whole of the application should be easy to read, if you need to add additional pages to the application form, add them and make a note (and give a reference number to each individual page)  in the application form so an employer does not miss this vital information.

Always complete a spell and grammar check, if possible ask someone else to check your application form for you.

You can use headings to split up your text; the essential criteria requirements make the best headings. If you do not like to use headings follow a format so information is not missed or duplicated throughout the job application form.


How to Sell Yourself


Start with an opening paragraph; a mini summary that can highlight your best strengths and skills in 4-5 lines. For ideas ask yourself these 3 questions:

  • What is your key message you want to convey to the employer?
  • What are your 3 main strengths relevant to the job role?
  • How would the company benefit from hiring you?

The opening paragraph must intrigue the employer, encouraging them to read your statement in more detail.

Avoid writing general information such as “I’m a good team player” write how your experience has made you a good team player, stories work well in personal statements.

Ensure every paragraph you write is relevant to at least one of the essential criteria from the job specification.

Remember you have to prove to the employer that you understand the job role, duties and industry. The best way to prove you possess this knowledge is to record that you have completed the essential criteria in a past role.

Feeling tired, take a break and grab a bite to eat, don’t make mistakes due to tiredness; in most cases you will have several weeks to complete the application form.

Make your statement interesting; if you were reading the statement would you want to carry on?

  • Keep the statement positive – use stories
  • Use enthusiastic language
  • Highlight your strengths and key skills

At the end of the personal statement, write a brief summary why you have applied for this role, what has made you pick this particular role and/or organisation?

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Once you have completed your application form.


Re-write your application 2 more times, each time edit your statement, deleting negative language and adding more positive stories; you want this statement to be the best it can be, ensuring you get a guaranteed interview.

Imagine you’re the interviewer, really visualise yourself as the person who is going to read your job application form, get into their mind and even sit how you think the interviewer would sit. Read the application form, from the interviewer’s eyes, remember the interviewer has never met you and only knows what you have recorded about yourself.

  • Prepare for your next job interview – Tricky Interview Questions, this e-book has the answers to over 60 Tricky Interview Questions and explains how to turn your experiences into stories to create intrigue .

As the interviewer, did the “you” on the application form come across well? Do you feel the application form has mentioned all your strengths’? Will the interviewer want to interview you, now they have read the application form?

Ask Yourself:

  • What have you missed from the application form, which needs to be added?
  • Double check the job specification, have you highlighted all the essential criteria in your personal statement?
  • Is there anything else you can do to improve the application form?

Now you have a completed application form, an application form that really highlights your strengths and skills, you are probably really proud of this application form, especially after all the hard work you have put into it.

Keep a copy of this completed application form as you can use this draft copy as a basis for all your future job application forms.

When writing a new application form, copy and paste the statement from your original application into your new one, edit each new application/profile to make it relevant to this new position and company, this will save you a large amount of time.

The job application form will secure you job interviews, which means next you need to plan your interview – did you know that you can use psychology, nlp and hypnotic persuasion in the job interview to get more job offers?

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20 thoughts on “How to Write a Personal Statement for a Job Application Form

  1. Pingback: CV Hints and Tips
  2. Complete nightmare trying to write personal statement for Council Admin Assistant. Any tips etc. gratefully received. despairing of ever working again as been unemployed since Jan 2011!!

  3. Hi Wendy – the secret with Council jobs is to record how you meet the essential job criteria (from the job spec) through your employment history and also how you meet the Personal Spec as Councils deem their ‘Values’ as important.

    Also if you talk about the councils in-house systems and how you understand them, the need for keeping information private and confidential and experience minute taking, your type speed and ITC knowledge are all key factors.

    hope this helps

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